Privacy policy
PROTECTION OF PERSONAL DATA
1. General Aspects
We are firmly committed to protecting personal data. Please carefully read this privacy policy, which contains important information regarding the protection of personal data, the reasons and ways we collect and use personal data, and provides you with information regarding your rights.
We are committed to protecting the personal data of the data subjects as soon as we are in possession of it. We implement organizational and technical security measures. Despite our efforts, if we identify a security breach that affects you, we will inform you and initiate appropriate protection measures.
The use of personal data you have transmitted to us is made according to this privacy policy or according to the information you had at your disposal at the time of their collection.
The security of all data is a very important aspect. Therefore, the server WWW.SROHP.RO is located in the European Union, and our technical, hardware, and software support providers are located in the European Union.
Our procedures regarding the protection of personal data, organizational, and technical measures are structured to ensure the confidentiality and security of personal data and all information in our care. We periodically verify the adequacy of the implemented measures.
2. Categories of Personal Data Processed About You:
2.1 Information Provided by You
Account Creation: For the purpose mentioned above, you are requested to fill in the fields provided in this application with the following data: name and surname, address, CNP (Personal Numerical Code), email, mobile phone, profession, workplace and its address including phone, specialty, professional grade, stamp code, Unique Medical Identification Code.
Content Provided by Users: The functionalities of the Platform might allow, in some sections and in certain situations, users to post comments. If you choose to publish your comments on the Platform, you are subject to the following usage rules:
- Comments and questions will be made visible to other platform users after moderation by the site administrators.
- At the time of publication, your comment/question will be visibly marked with your name (as filled out in the comment submission form).
- After publication by the moderator, comments/questions can only be modified/deleted under certain conditions, and for this purpose, you need to contact the SROHP team using the contact form available on the website.
- Comments are moderated within a period of up to 72 working hours from their submission.
- Your comment and any other personal data provided in this context may be reported as pharmacovigilance incidents.
- If a response to a comment/question is provided by a doctor, this will be indicated.
- Unless explicitly stated otherwise, all authors of comments/questions are considered to be doctors.
- It is strictly forbidden to post messages or pictures with harmful, threatening, misleading, defamatory, resentful, aggressive, racist, vulgar, denigrating, indecent, insulting, violent, obscene, or pornographic content.
- Violation of the comment/question posting policy on the site will result in the permanent blocking of the respective user from using comments, even from the first violation.
- If you decide to post information in the comments that are not from your own experiences, you must clearly indicate the source of the information.
- Any communication from users (other than personal information), covered by confidentiality, is treated as non-confidential and non-proprietary. Thus, if those accessing the documents on this site intervene with questions, comments, etc. regarding the content of a material, this information will be considered non-confidential and the owner of this site will have no obligation regarding this information, having the freedom to reproduce/use publicly and distribute it.
Content Provided by Users for Submitting Papers at the Conferences and Congresses of the Romanian Society of Pediatric Onco-Hematology: The functionalities of the Platform allow for the registration of papers within the events of the Romanian Society of Pediatric Onco-Hematology. If you choose to register these papers on the Platform, you are subject to the following usage rules:
Direct Communication: If you register one or more papers electronically, including through the site, the ROMANIAN SOCIETY OF PEDIATRIC ONCO-HEMATOLOGY will obtain additional information such as name, email address, phone number, communication content, attachments, or other information you choose to provide to us.
Data Regarding Registered Papers: All data you register regarding papers will become the property of the Romanian Society of Pediatric Onco-Hematology. The ROMANIAN SOCIETY OF PEDIATRIC ONCO-HEMATOLOGY will recognize the copyright of all persons specified as authors, co-authors. The collection of this data is for evaluating the papers. If you provide personal data of other persons during the registration of papers, you are responsible for obtaining their permission for this registration. For paper registration, the following data are collected: name, surname, professional grade, email, phone number, academic title, quality of the registrant, other authors (for whom the same data is collected), summary in Romanian, and summary in English of the paper.
Email Addresses: In various places on the platform, there are contact forms that request the introduction of an email address. The collection of this email address for unregistered users is used for subsequent contact on issues we were asked about or for other purposes permitted by law and explicitly mentioned in this section of Terms and Conditions.
2.2 Information Collected About You as a Result of Using the Platform
Logs, Cookies, Tracking Technologies: The Romanian Society of Pediatric Onco-Hematology keeps log-type information to diagnose possible hardware or software problems of the servers running the application, to be able to make comparisons with summary reports. Additionally, cookies are used to deliver specific content to users or for other purposes.
In particular, we develop internal automatic tracking capabilities to prevent exam fraud.
Use of IP Addresses: An IP address (Internet Protocol) is a set of numbers automatically allocated to your computer when you log in to your internet provider or through your organization's local area network (LAN) or wide area network (WAN). Web servers automatically identify your computer through the IP address allocated to you during your online session.
The Romanian Society of Pediatric Onco-Hematology or other third parties acting on its behalf may collect IP addresses for system administration purposes and to audit the use of its site. We will use IP addresses to identify users of our site when we consider it necessary to enforce site usage terms or protect our service, site, or users.
Cookies: The Romanian Society of Pediatric Onco-Hematology may place a “cookie” in your computer's browser. These are small text files that provide us with information about the frequency with which a user accesses our site and how they use it. These do not contain information that can lead to the identification of a person, but if you provide us with such information, for example by registering on our site, it is possible to correlate it with the information stored in the cookie.
Calendar: The Platform uses the system calendar to record events selected by the user.
Information We Receive from Other Parties
Partners: We may also receive public information about you from our partners and combine it with the information we have about you.
Information That Cannot Lead to the Identification of a Person
The Romanian Society of Pediatric Onco-Hematology also collects information that cannot lead to the identification of a person in cumulative format to record data such as the total number of visitors to each page of our website and the domain name of the visitors' internet providers. We use this information, which remains in cumulative format, to understand how visitors use our websites to improve them. We may disclose this information to other third parties. IN THIS PROCESS, NO INFORMATION THAT CAN LEAD TO THE IDENTIFICATION OF A PERSON IS DISCLOSED.
The Purpose of Using Your Information
- The personal data provided by you will be used for your participation in training, conferences, for the continuous professional development of medical and pharmaceutical personnel, and to inform you about aspects related to being a medical or pharmaceutical professional.
- To confirm and verify your status as a Health Professional.
- To report pharmacovigilance incidents.
- To create and maintain the services offered.
- To improve, personalize, and expand services.
- To understand and analyze how you use the services.
- To develop new products and services.
- To communicate with you about news, services, or for marketing and promotion purposes.
- Sending push messages and notifications.
- Evaluation of papers within the events of the Romanian Society of Pediatric Onco-Hematology.
- Identifying fraud attempts, especially online exam fraud.
- To ensure compliance with the terms and conditions or other legal rights or in accordance with laws or at the request of government agencies or judges.
In addition to the above, we process personal data for the development of our services, to provide contact persons with information about us and our range of services and facilities. Of course, we also use them to provide personal data to members of the Romanian Society of Pediatric Onco-Hematology team and WWW.SROHP.RO for the provision of contracted services and the offering of new services and facilities, as well as to honor promises made and (non-contractual) commitments undertaken.
We process personal data to address invitations to scientific events addressed to professionals.
Like everyone else, we are subject to legal obligations and fair practices, so we must keep some records, which do not target personal data but may contain personal data, thus being subject to the same protection rigor.
Recipients of Personal Data About You:
The information you provide may be transferred to:
- Members of the Romanian Society of Pediatric Onco-Hematology
- The organizer/operator of the training or conference, entities authorized to manage diplomas. Information may be transferred to the organizers of conferences or courses and to the College of Physicians.
- Pharmaceutical companies operating in Romania.
- Service providers. We may transfer your information to service providers who perform these services on our behalf such as (Intercom, Campaign Monitor, Monitive, Mailchimp, Mailpoet, Google Analytics, Facebook, Hotjar, etc.)
- Advertising. We collaborate with third-party marketing partners to display ads that we believe may interest you. These partners may set and access their own cookies, pixel tags, and other similar technologies on our services and may collect or have access to information about you over time through various online services.
Partners
We also transfer user information to partners to receive additional publicly available information about you.
Analytics
We use analytics services such as Google Analytics. Google Analytics uses cookies to collect non-personally identifiable information. Google provides additional options regarding data collection and cookies [here](http://www.google.com/policies/privacy/partners/).
Business Transfers
Information may be disclosed or transferred to any potential buyer(s) of the assets of the Romanian Society of Pediatric Onco-Hematology or similar transactions.
Legal Requirements
Information may be disclosed to competent judicial or administrative authorities under laws that make such disclosure legal.
With Your Consent
We may transfer your data with your consent.
In this regard, the Romanian Society of Pediatric Onco-Hematology is committed to ensuring an adequate level of protection for personal data, respecting legal provisions and applicable security measures.
How We Use Personal Data
Personal data regarding contacts may be consulted by members of the Romanian Society of Pediatric Onco-Hematology team only to the extent strictly necessary for initiating and maintaining contact with the concerned individuals, executing contracts, hosting or facilitating the hosting of events, and for other purposes arising from legal, contractual, or customary obligations.
We consider the context in which personal data was collected, especially regarding the relationship between the data subjects and us, and the possible consequences on the data subjects.
We publish personal data of individuals who publicly manifest it.
We send invitations to scientific events organized by the Romanian Society of Pediatric Onco-Hematology and affiliated societies or those traditionally collaborating with us.
We send information to medical professional bodies regarding the participation of doctors in events organized by the Romanian Society of Pediatric Onco-Hematology and its partners, accessing documentation resources, and using personal data without which awarding professional training points for doctors would be impossible.
Legal Basis for Processing Personal Data
We process personal data of contacts based on consent, a contract concluded with us, or fair practices, as well as for executing our legal obligations.
Data Retention
We will retain personal data only as long as necessary for the purposes of processing, and, of course, according to legal or contractual requirements. In the absence of such requirements, the retention period for records and supporting documents for services should not exceed 10 years.
Security of Personal Data Processing
Our security measures, both technical and organizational, protect our information, contact information, personal data, and other important data. We continuously focus on detecting, investigating, and resolving security threats. We allocate significant logistical and financial resources for this purpose.
Rights of Data Subjects
Unless there are legal provisions that circumstantiate them, you have the following rights regarding the processing of your personal data:
- The right to request a copy of your personal data that we hold;
- The right to correct any inaccurate or incomplete personal data;
- The right to object to or restrict our use of your personal data;
- The right to withdraw your consent for data processing based on consent;
- The right to delete your personal data in situations where you have withdrawn your consent, the processing is no longer necessary, or the processing is contrary to the law;
- The right to data portability, allowing you to receive a copy of the data processed by us or have it transferred to another entity you indicate;
- The right to withdraw your consent for consent-based processing.
To exercise your rights, we need to ensure that requests come from the data subjects. Please inform us of your requests in any way that assures the identity and entitlement of the requester, including at office@srohp.ro. We will respond promptly. If you are dissatisfied, you may contact ANSPDCP.
To exercise any of your above-indicated rights, you may also submit a written, dated, and signed request to the Romanian Society of Pediatric Onco-Hematology at the address Șos. Fundeni nr. 258, Building A, Floor 7, Sector 2, Bucharest.
Special Situations
Registered Users
Registered users are those with access credentials (login) on WWW.SROHP.RO and/or its subdomains. Registered users are persons with whom we have contractual relationships, persons acting on behalf of those we have contractual relationships with, or persons who have gained access permissions over time. After our relationships end, we delete the accounts and the personal information contained therein.
Photo-Video
The images of professionals we display come from them or illustrate public events they participated in.
Facebook Pages
Since the administrator of a Facebook fan page, together with Facebook, acts as a controller processing visitor data, the WWW.SROHP.RO privacy policy applies to our administered Facebook pages, even though we do not have access to cookies used by Facebook and do not know the identity of individuals accessing our Facebook pages without logging into Facebook. Therefore, we inform you of your rights as data subjects not logged into Facebook and request that if you do not want Facebook to install cookies on your computers, you disable these technical elements in your browser. Thank you for understanding.
Contact Regarding Personal Data
Since we do not monitor your personal data on a large scale or systematically, and personal data processing operations are not our main activity, appointing a DPO is not necessary. However, for any requests, complaints, suggestions, or observations regarding personal data protection, please use the email address office@srohp.ro or any other convenient contact method.
Date of last update: 02.08.2024